Bring Your Own Device (BYOD) Policy

By Jeff Romick, HBR Technologies

 

ou may not be ready for Bring Your Own Device, BYOD, but it is already invading schools and businesses. People, of all ages, carry one to three intelligent devices, and if you are not careful, all of them can connect to your network. There are safeguards that need to be implemented regarding the existence of the devices whether you are using them for curriculum advancement or just letting visitors use them in common areas. The first step is to craft a well-designed BYOD Policy that works in conjunction with your Acceptable Use Policy. If you have not informed your Staff, Students and Parents what is expected and allowed, you can’t expect them to adhere to your guidelines. The devices that people use for all forms of entertainment at home are now on campus and represent a ticking time bomb if not contained properly. The policy needs to contain several key elements.

Jeff Romick, CEO/Educational vCIO of HBR Technologies, possesses more than 26 years of Corporate Technology consulting experience. Jeff believes in the power of partnership and works tirelessly to build strong relationships between clients and business manufacturers. The strength of HBR Technologies is enhanced by Jeff’s keen knowledge of the industry´s channel and end user programs that benefit clients. Jeff is an Intel VTN Channel Advisor and is on the Exabyte Reseller Council.

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Key Elements of the BYOD Policy
  • Secure the device – avoid damage and theft
  • Keep it in good repair – who is responsible for repair if the device breaks
  • Control its use – each person is personally responsible for their device
  • Use it at appropriate times – when is it okay to use a phone or notebook on campus
  • Don’t record, transmit or post without permission
  • Only use the wireless connection provided – if the proper bandwidth and controls are in place
  • Punishment for abuse – make it clear there are repercussions for breaking the policy
  • BYOD / digital citizenship training if available – teach them to be responsible in a connected world
  • Parent and child signatures – It needs to be clear to everyone that the school cares about the safety of all individuals

If there is not a written policy that details suitable behavior, you have no recourse when something questionable arises. ‘I didn’t know’, is not acceptable for the individual and it is even less appropriate for the school. This sounds like a small step in the right direction but it is a giant leap backwards if a strong Policy is not in place. If you have questions about this information or other challenges with your BYOD program or other technology efforts, please email or
call me, jromick@hbrtech.com or
(972) 728-8520.